We’re Hiring: Event Specialist
Role Overview
The Event Specialist is responsible for the independent execution of assigned events and programs while supporting the broader Events & Marketing portfolio at AmCham Taiwan.
The role coordinates event logistics, vendors, stakeholders, marketing collateral, progress tracking, on-site execution, and post-event follow-up to ensure high-quality member experiences and seamless event delivery.
This position reports directly to the Senior Director of Events, Marketing & Sales.
Key Responsibilities
Event Execution & Coordination
- Independently execute assigned committee events, CEO Roundtables, industry programs, and other member-facing events from planning through on-site delivery and post-event follow-up.
- Support major signature events, industry forums, and high-level delegation visit as assigned.
- Track event timelines, registration, logistics, deliverables, and overall progress to ensure timely and effective execution.
- Assist in resolving on-site issues and escalate matters to the project lead or Senior Director when appropriate.
Program & Stakeholder Coordination
- Work closely with Government & Public Affairs (GAPA) colleagues to support committee co-chairs and execute assigned industry programs.
- Coordinate with members, speakers, venues, vendors, and other external stakeholders.
- Maintain clear, accurate, and timely communication throughout the event planning and execution process.
Marketing & Event Collateral
- Develop and coordinate digital and print collateral to promote events, recruit attendees, and increase member participation.
- Work with relevant internal teams to ensure event communications and promotional materials are accurate and delivered on schedule.
Operations & Vendor Coordination
- Coordinate vendor sourcing, quotations, venue arrangements, logistics, and other operational requirements for assigned events.
- Track event-related expenses against approved budgets and support invoice and payment processes.
- Complete post-event administration, documentation, reporting, and follow-up.
Team & Portfolio Support
- Support implementation of the annual Events & Marketing Business Plan.
- Track progress and outcomes for assigned events.
- Collaborate with team members during major events and peak event periods.
- Recommend practical improvements to event execution, operational efficiency, and member experience.
Required Qualifications
- Two or more years of relevant professional experience in event management, event execution, project coordination, marketing, hospitality/MICE, association management, public affairs, or a related field.
- Demonstrated ability to independently coordinate and execute events or projects.
- Strong organizational and time-management skills with high attention to detail.
- Excellent communication skills in Mandarin and English, both verbal and written.
- Strong interpersonal skills and ability to work effectively with members, vendors, and internal teams.
- Ability to manage multiple priorities and perform effectively under pressure.
Desired Qualifications
- Bachelor’s degree in business, marketing, communications, hospitality/MICE, or a related field.
- Three or more years of relevant professional experience.
- Experience working in a chamber of commerce, membership organization, professional association, or international business environment.
- Experience studying or working abroad, preferably in the United States.
Type of Position: Full-time, Permanent
To apply, please send your resume and expected annual compensation to Vivian Yang at [email protected]