We're Hiring: Event Specialist

Role Overview

The Event Specialist is responsible for the independent execution of assigned events and programs while supporting the broader Events & Marketing portfolio at AmCham Taiwan.

The role coordinates event logistics, vendors, stakeholders, marketing collateral, progress tracking, on-site execution, and post-event follow-up to ensure high-quality member experiences and seamless event delivery.

This position reports directly to the Senior Director of Events, Marketing & Sales.

Key Responsibilities

Event Execution & Coordination

Independently execute assigned committee events, CEO Roundtables, industry programs, and other member-facing events from planning through on-site delivery and post-event follow-up.
Support major signature events, industry forums, and high-level delegation visit as assigned.
Track event timelines, registration, logistics, deliverables, and overall progress to ensure timely and effective execution.
Assist in resolving on-site issues and escalate matters to the project lead or Senior Director when appropriate.

Program & Stakeholder Coordination

Work closely with Government & Public Affairs (GAPA) colleagues to support committee co-chairs and execute assigned industry programs.
Coordinate with members, speakers, venues, vendors, and other external stakeholders.
Maintain clear, accurate, and timely communication throughout the event planning and execution process.

Marketing & Event Collateral

Develop and coordinate digital and print collateral to promote events, recruit attendees, and increase member participation.
Work with relevant internal teams to ensure event communications and promotional materials are accurate and delivered on schedule.

Operations & Vendor Coordination

Coordinate vendor sourcing, quotations, venue arrangements, logistics, and other operational requirements for assigned events.
Track event-related expenses against approved budgets and support invoice and payment processes.
Complete post-event administration, documentation, reporting, and follow-up.

Team & Portfolio Support

Support implementation of the annual Events & Marketing Business Plan.
Track progress and outcomes for assigned events.
Collaborate with team members during major events and peak event periods.
Recommend practical improvements to event execution, operational efficiency, and member experience.

Required Qualifications

Two or more years of relevant professional experience in event management, event execution, project coordination, marketing, hospitality/MICE, association management, public affairs, or a related field.
Demonstrated ability to independently coordinate and execute events or projects.
Strong organizational and time-management skills with high attention to detail.
Excellent communication skills in Mandarin and English, both verbal and written.
Strong interpersonal skills and ability to work effectively with members, vendors, and internal teams.
Ability to manage multiple priorities and perform effectively under pressure.

Desired Qualifications

Bachelor’s degree in business, marketing, communications, hospitality/MICE, or a related field.
Three or more years of relevant professional experience.
Experience working in a chamber of commerce, membership organization, professional association, or international business environment.
Experience studying or working abroad, preferably in the United States.

Type of Position: Full-time, Permanent

To apply, please send your resume and expected annual compensation to Vivian Yang at [email protected]