We’re Hiring: Finance & Administration Associate Manager (Contractor)
The American Chamber of Commerce in Taiwan (AmCham Taiwan) is seeking a Finance and Administration (F&A) Associate Manager (Contractor) with expertise in cash flow management, payments, billings, online banking, tax compliance, and general accounting tasks. The ideal candidate will be responsible for managing receivables, maintaining accurate bank balances, processing transactions, and ensuring timely tax filings. Additionally, they will support office administration and assist with key annual projects such as the Board Election. The role requires strong attention to detail, excellent organizational skills, and the ability to coordinate effectively with various teams.
Job Type: Contractor (1 year or longer)
Office Hours: Mon-Fri, 9 AM – 6 PM
Responsibilities:
Finance
Daily Basis:
- Ensure accurate and efficient data entry into the accounting system (CMS) for cash receipts, payments, and journal entries.
- Proactively monitor Accounts Receivable (AR), including member accounts and advertising sales. The Associate Manager must actively work to reduce outstanding receivables, especially those exceeding 60 days. Regular updates should be provided to the Director, and collaboration with colleagues is expected to enhance collection efforts.
- Continuously optimize accounting processes by eliminating redundancies and improving time management. The Associate Manager is encouraged to streamline workflows and leverage intern support for routine tasks.
- Oversee electronic payments by utilizing web-based platforms, ensuring smooth and timely processing.
- Act as the first point of contact for issues related to billing, payments, invoicing, VAT, and credit card authorizations.
Monthly Closing:
- Ensure all monthly closing data is entered by the last working day of each month with a high level of accuracy and accountability. This process will be conducted in CMS under the supervision of the F&A Sr. Manager and F&A Director.
- Send out electronic or paper invoices by the 10th of each month.
- Complete all necessary account reconciliations for the previous month by the 15th of each month.
- Review and verify reports for accuracy before submitting them to the F&A Sr. Manager and F&A Director. Any discrepancies or issues should be promptly identified and discussed, along with potential solutions.
Mid-term/Year-end auditing:
Assist with preparations for CPA firm audits, ensuring that all required documents are compiled and submitted on time.
Administration supports.
- Assist the Director with the Annual General Meeting and the Board Election. The Associate Manager will work closely with the Membership Department and Consultant team (e.g. Deloitte & Touche) on assigned tasks.
- The Associate Manager would play the core role to handle the overall process of the registration upon the Board members’ assignments and election results to Taipei City Government.
- Ensure that office equipment, facilities, and supplies are well-maintained and in good condition.
In General
- Follow up on ongoing issues diligently and demonstrate strong problem-solving skills, especially in handling challenging or sensitive situations.
- Maintain a positive and professional attitude, fostering an optimistic work environment.
- Continuously improve written and spoken English proficiency.
Qualifications
- Bachelor’s degree in finance, Accounting, or a related field.
- Minimum 3-4 years of experience in finance or accounting.
- Strong proficiency in financial software and ERP systems; experience with Salesforce is a plus.
- Good communication skills in Mandarin and English.
- Ability to work independently and collaboratively, with a focus on continuous improvement.
Interested and qualified candidates should submit an English resume in confidence electronically to [email protected]. Please note that incomplete applications will not be considered.
